Terms and Conditions
SHARLSTON ROVERS JUNIORS CODE OF CONDUCT
The purpose of the Rugby League Code of Conduct is to provide all participants with some simple rules
concerning the standard of behaviour that is expected at all matches, functions and events.
Participants in the game of Rugby League include:
Accredited persons (coaches, first aid officers, league safe officers, referees and touch judges);
Officials (club, league or association staff and volunteers, ground managers and duty officials);
Parents/carers of players, sponsor representatives and club supporters;
Members of the general public attending as spectators.Every participant should:
Discourage all instances of unsportsmanlike behaviour, foul or illegal play, or acts of violence, both on and off the field;
Respect the rights, dignity and worth of every person regardless of their gender, ability/disability, sexual orientation, cultural background or religion;
Condemn the use of recreational and performance-enhancing drugs and doping practices; their use endangers the health of players and is contrary to the concept of fair play.
Code of Conduct – Player
• Be a good sport. Respect all good play whether from your team or the opposition and shake hands with and thank the opposition players and officials after the game – win, lose or draw.
• Participate for your own enjoyment and benefit.
• Always respect the referee’s decision.
• Never become involved in acts of foul play.
• Honour both the spirit and letter of the competition rules and live up to the highest ideals of ethics and sportsmanship; avoid gamesmanship and respect the traditions of the game.
•Never engage in disrespectful conduct of any sort including profanity, sledging, obscene gestures, offensive remarks, trash-talking, taunting or other actions that are demeaning to other players, officials or supporters.
• Care for and respect the facilities and equipment made available to you during training and competition.
• Safeguard your health; don’t use any illegal or unhealthy substances.
• Recognize that many officials, coaches and referees are volunteers who give up their time to provide their services. Treat them with the utmost respect.
• Do not bet or otherwise financially speculate, directly or indirectly, on the outcome or any other aspect of a Rugby League match or competition in which you are involved.
Code of Conduct – Coach
Actively discourage foul play and/or unsportsmanlike behaviour by players.
Seek to maximise the participation and enjoyment of all players regardless of ability; avoid the tendency to over-use a talented player; treat all players as equals, regardless of their talent.
Show concern and caution towards all sick and injured players. Follow the advice of a physician and/or sports trainer to the letter when determining when an injured player is ready to recommence training or playing.
Teach players that an honest effort and competing to the best of their ability is as important as victory.
Maintain appropriate, professional relationships with players at all times.
Maintain a thorough knowledge of the rules of the game and keep abreast of current coaching methods; maintain or improve your current accreditation level.
Always consider the health, safety and welfare of the players.
Teach young players to realise that there is a big gap between their play and the professional game; do not coach them as if they are professionals.
Ensure that your coaching reflects the level of the competition being played; do not be a “winner-at-all-cost” coach.
As a coach, conduct yourself at all times in a manner, and in all situations, that shows leadership, respect for the game of Rugby League and respect for all those that are involved in the game – the players, officials, the fans, the parents, the referees and the media.
Code of Conduct – Referee / Touch Judge / Official
• Be impartial! Also, be consistent, objective and courteous.
• Place the safety and welfare of the players above all else; be alert to minimise dangerous physical play, fair or foul, especially in junior matches.
• Accept responsibility for all actions taken.
• Avoid any form of verbal contact with coaches, team officials, parents and spectators during play.
• Avoid any situation which may lead to a conflict of interest, both on and off the field.
• Maintain an appropriate level of fitness for the standard of the game at which you are officiating.
• Condemn all and every instance of unsportsmanlike, foul or unfair play.
• Set a good example by the way you dress, speak and act towards players, coaches, officials, parents and spectators.
• Show concern and caution towards sick and injured players.
• Officiate to the age and/or experience of the players. Code of Conduct – Spectator / Parent
• Condemn all violent or illegal acts, whether they are by players, coaches, officials, parents or spectators.
• Respect the referee’s decisions – don’t complain or argue about decisions during or after a game.
• Behave! Unsportsmanlike language, harassment or aggressive behaviour will not be tolerated.
•Encourage players to play by the rules and to respect opposition players and officials.
•Never ridicule or scorn a player for making a mistake – respect their efforts.
•Understand that sport is part of a total life experience, and the benefits of involvement go far beyond the final score of a game.
• Participate in positive cheering that encourages the players in the team you are supporting; do not engage in any cheering that taunts or intimidates opponents, their fans or officials.
• Remember that children participate in Rugby League for their own enjoyment, not yours!
•At all times, follow the directions of the Ground Manager and/or other duty officials.
• Never arrive at a Junior League game under the influence of alcohol, never bring alcohol to a Junior League game and only drink alcohol, if it is available, in a responsible manner in the designated licensed area.
Code of Conduct – Summary of Offences
No person(s) attending a match, function or event shall:
(a) Use offensive or obscene language to any participant;
(b) Enter the Field of Play during the course of a match without the prior approval of the Ground Manager appointed by the home club and/or league;
(c) Excessively dispute the decision of a referee or touch judge either during or after a match;
(d) Assault or act with aggression to any person/s;
(e) Behave in a way contrary to the Code of Conduct and/or the spirit of the game;
(f) Behave in a way which disturbs the enjoyment of a match, function or event by any other person/s, or brings discredit to the home club and/or league;
(g) Act in such a way as to exhibit racial intolerance, by language or other conduct, to any person/s;
(h) Refuse to accept the reasonable direction of the Ground Manager, an official of the team/club which that person is supporting, or official of the home club and/or league. Clubs are responsible for the conduct of their players, parents/carers of players, coaches, officials and club supporters.
Breaches of the Rugby League Code of Conduct may result in penalties, including but not limited to:
Suspension of a match and/or
Termination of a match (including potential forfeiture of competition points) and/or
Monetary fines and/or
Suspension of a participant on a temporary or permanent basis and/or
Suspension of a club, league or association on a temporary or permanent basis.
These penalties are in addition to any penalty which may be imposed by the home league’s judiciary
CODE OF CONDUCT
Everyone in Rugby League has a responsibility to promote high standards of behaviour in the game.
Rugby League prides itself on being a family game, which prioritises creating a safe, inclusive and
respectful environment for all to enjoy and achieve their full potential.
Unacceptable behaviour we want to end includes:
• Abuse of match officials
• Sexism and homophobia
• Poor touchline behaviour of over competitive parents, spectators and coaches.
The positive behaviour we want to encourage, centres on the benefits the player gets
from the game:
• Fun and enjoyment
• Health and fitness.
A coach is an important role model and has the biggest single impact on a player’s experience of
the game. This Code of Conduct provides a framework and an opportunity for you to ensure all
players have a positive and enjoyable playing experience.
On and off the field I will:
• Show respect to others involved in the game including match officials, players,
coaches, managers, parents, RFL staff and spectators
• Adhere to the playing laws, operational rules and spirit of the game
• Promote and adhere to RESPECT and Tackle it!
• Demonstrate high standards of coaching and personal behaviour
• Always respect the match officials decision
• Never engage in public criticism of the match officials
• Never engage in, or tolerate, offensive, insulting or abusive language or behaviour
• Adhere to Safeguarding and Protecting Children and Vulnerable Groups guidelines.
When working with players I will:
• Place the physical and mental well-being, safety and enjoyment of each player above
everything, including winning ensuring every player has an equal opportunity to take part in
training and matches, within the rules of the playing competition
• Explain exactly what I expect of players and what they can expect from me
• Ensure all parents/carers of all players under the age of 18 understand
• Never engage in or tolerate any form of bullying
• Develop mutual trust and respect with every player to build their self-esteem
• Respect and value the diversity of players and endeavour to meet their
• Encourage each player to accept responsibility for their own behaviour and performance
• Ensure all activities and practices that I organise are appropriate for the players’ ability, age and
maturity to make the experience of players as enjoyable as possible
• Co-operate with others in Rugby League (e.g. officials, RFL staff, club staff,) to ensure the best
interests of the players are met.
I understand that if I do not follow the Code, any/all of the following actions may be
taken by my Club, League or the RFL:
• Required to apologise
• Required to meet with club, league or RFL staff
• Monitored by another coach
• Required to attend an RFL education course (s)
• Suspended by the club from attending matches/training sessions
• Suspended or fined by the League
• Required to leave the club
• Removal of coach licence to practise by the RFL including the removal of
• Any memberships or benefits may be withdrawn.
I have read, understood and agree to abide by the terms of the RFL Coach Code of Conduct and
that this forms part of the RFL Coach Licence scheme. I understand that failure to adhere to the
Code of Conduct may result in further action being taken against me and the removal of my Coach
The coach and performer must reach agreement about what is to be regarded as confidential
information, within the boundaries of the safeguarding policy.
Confidentiality does not preclude disclosure of information to persons who can be
judged to have a right to know. For example:
• Evaluation for selection purposes
• Recommendations for employment
• In matters of discipline within the sport
• In matters of disciplinary action by a sport organisation against one of its members
• Legal and medical requirements
• Recommendations to parents/family where the health and safety of performer might be at risk
• In pursuit of action to protect children and young persons from abuse
Rugby League Coaches within the coaching/playing environment must not attempt to exert undue
influences and pressures in order to obtain personal benefit or reward.
Coaches must display high personal standards that project a favourable image of
Rugby League including:
• Good personal appearance that projects an image of health, cleanliness and functional
• Coaches should never smoke when in the coaching environment
• Coaches should refrain from drinking alcohol prior to or whilst performing any session of Rugby
League or whilst in the presence of young participants (Coaches’ Code of Conduct).
All coaches must be appropriately qualified as per the requirements of the RFL. Coaches should
regularly seek ways of increasing their personal and professional development (CPD).
Coaches must be receptive to employing systems of evaluation that include self-evaluation and also
external evaluation in an effort to assess the effectiveness of their work.
Coaches must be able to recognise and accept when to refer or recommend performers to other
coaches or structures. It is the coach’s responsibility as far as possible to:
a. Verify the competence of the performer
b. Verify the competence and integrity of any other persons or structure to whom they refer the
Within the limits of their control coaches have a responsibility to:
• Establish a safe working environment
• Ensure as far as possible the safety of the players with whom they work
• Protect children from harm and abuse
• Fully prepare their players for the activities and make them aware of their personal responsibility
in terms of safety
• Ensure all activities undertaken are suitable for the experience and ability of the performers and
in keeping with the approved practices as determined by the RFL
• Communicate and co-ordinate with registered medical and ancillary practitioners in the
diagnosis, treatment and management of their performers’ medical and psychological problems.
Any individual or organisation wishing to make a complaint against a Rugby League
Coach, within the context of this code should follow the procedure below:
• Report the matter to the employer of the sports coach and to the RFL member of staff or Club and
Competition Manager responsible for that area of the game including the relevant junior playing
NB: (Employer in this instance refers to the organisation who commissioned the coach to do the
coaching whether this is paid or unpaid employment).
• Complaints which refer to the protection of children should be dealt with in accordance with the
procedures laid down in the Rugby League Safeguarding Policy.
• Children play for fun and enjoyment
• Be reasonable in your demands on children’s time, energy and enthusiasm - remember they too,
have other interests.
• Never ridicule or shout at a child for making mistakes at training or during games
• Avoid over playing the talented players. The average ones deserve equal time and attention.
Time should be afforded to all.
• Always group players according to age, height, skill and physical maturity
• Follow the advice of medical personnel when deciding if a player is fit to take part
• Teach your players the rules of the game
• Teach children to respect the judgment of officials
• The successful Coach invests more in the wellbeing and interests of players than in their own winloss
• Create an inclusive and welcoming environment for all children.
• Sportsmanship and fair play are not a set of rules - they are a code of living
• Condemn gamesmanship and emphasise respect for fair play
• Be consistent, objective and courteous when dealing with all decisions during a game
• Use common sense to ensure that the spirit of the game is not lost
• Compliment both teams on good play when such praise is deserved
• Strive for competent levels of planning and communication
• Make sure that venues and facilities meet the needs of the children
• Ensure all activities are supervised and appropriate for the players
Individuals are now able to complete and submit their DBS applications online.
Applicants can access the new system by going to the RFL website and searching for DBS.To begin
the process you will need to enter the reference for your club, a list of which can be found by on the
website along with the password rfl123.
Once you have submitted your application you will still need to visit an RFL approved verifier to have
your identity checked. A list of verifiers can also be found on the website. Once your application has
been verified it is automatically submitted to the RFL. It is then countersigned and sent to the DBS for
Your disclosure certificate will now only need to be sent to The RFL if it contains information which
requires us to carry out a risk assessment. We will be notified by the DBS of the disclosures we need
Please note this only applies to applications submitted online, if you have completed a paper
application your disclosure certificate still needs to be sent to The RFL regardless of whether it
contains ‘information’ or not.
The Disclosure and Barring Service (formally the CRB)
The Disclosure and Barring Service (DBS) checks help The RFL assess who may be unsuitable to work
with children within Rugby League by looking at previous criminal convictions.
DBS checking plays a significant role in contributing to the safe and effective recruitment of
volunteers. However, it must be stated that DBS checking is only part of an effective recruitment and
selection process. It is important that clubs undertake references (forms available on the Downloads
section) prior to employment/deployment and utilise ongoing performance appraisals.
Self-Declaration forms also play an important role in Safeguarding children. These are completed by
the applicant themselves and gives them the opportunity to declare any convictions they may have
had. It is therefore essential that clubs store this information sensitively before sending on to the RFL.
Self-Declarations should be used in conjunction with DBS checks - they are not an alternative.
It must be noted that having a criminal record is not necessarily a bar on being able to work within
Rugby League. For further details please see the RFL’s Policy on the Recruitment of Ex-offenders, DBS
Positive Disclosure FAQ and the Risk Assessment Policy.
For guidance about which volunteers should be DBS checked, please see the RFL Policy on who
should be DBS checked. Voluntary positions at clubs receive DBS checks free of charge.
To obtain a DBS Application Form please visit www.rugby-league.com/the_rfl/child__player_
The RFL can provide any of the Safeguarding resources in audio format or Braille on request so
please let us know if you need resources in either of these formats.
Also, if you require any of the RFL Safeguarding resources in another language, please contact the
RFL Safeguarding team and we will endeavour to provide the resources in your chosen language.
WHAT TO DO IF
There will be occasions within Rugby League where concerns emerge relating to the behaviour of
individuals. Where a child or young person may be in immediate danger or needs medical attention,
999 should be called.
For serious concerns, issues can be reported to the Child Protection Units at the Local Police, or
Children’s Social Care Services (formerly Social Services) or the Local Safeguarding Children’s
The RFL recommend all Club Welfare Officers to have contact details for the above agencies.
The RFL encourage everyone in the game to report all concerns to the RFL (either directly or through
a Club or Regional Welfare Officer) no matter how minor they may appear.
To report a concern to the RFL, please complete an Incident Report Form or call the Safeguarding
team on 0844 477 7113 (option 6). The RFL’s Reporting Procedures can be viewed on the RFL
The RFL has taken every care to ensure that this content is current and correct and it has been
produced in good faith. However, The RFL cannot guarantee the correctness and completeness of the
content and no responsibility is taken for any omissions or errors.
SHARLSTON ROVERS JUNIORS PRIVACY NOTICE
Summary of how we and the RFL use your data
•Sharlston Rovers Juniors uses your personal data to manage and administer your membership and your involvement with its teams and club, and to keep in contact with you for these purposes.
• Some data is shared with the RFL, who use your data to regulate, develop and manage the game.
• Where we or the RFL rely on your consent, such as any consent we seek for email marketing, you can withdraw this consent at any time.
• Amongst the data we collect from you may be medical (including injury) information. We will hold this where you (or your parent) have given consent so that we can ensure we are aware of your condition and can that you are supported appropriately.
• Where you work in a particular role within the game, you may be required to undergo a Disclosure & Barring Service check using the RFL’s DBS system. The result of this check will be input into your LeagueNet Registration System record.
What does this policy cover?
This policy describes how Sharlston Rovers Juniors (also referred to as “the Club”, “we” or “us”) will make use of the data we handle in relation to our members and players, including our use of the League provided by the Rugby Football League (“RFL”). The policy also describes the RFL’s use of data on the LeagueNet Registration System.
It also describes your data protection rights, including a right to object to some of the processing which we carry out. More information about your rights, and how to exercise them, is set out in the “What rights do I have?” section.
What information do we collect?
We collect and process personal data from you or your parent when you join and when we carry out annual renewals of your membership. This includes:
• your name
• your gender,
• your date of birth,
• your RFL ID (as assigned in the LeagueNet Registration System )
• your home address, email address and phone number;
• your passport and NI details, where we have to check your eligibility or ability to work for us;
• your type of membership and involvement in particular teams, or any key role you may have been allocated, such as Chair, Safeguarding Lead, Membership Secretary etc.;
• your payment and/or bank account details, where you provide these to pay for membership;
• your marketing preferences, including any consents you have given us;
• your medical conditions or disability, where you provide this to us with your consent (or your parent’s consent) to ensure we are aware of any support we may need to provide to you.
Some information will be generated as part of your involvement with us, in particular, data about your performance, involvement in particular matches in match reports and details of any disciplinary issues or incidents you may be involved in on and off the pitch, such as within health and safety records.
What information do we receive from third parties?
Sometimes, we receive information about you from third parties. For example, if you are a child, we may be given information about you by your parents.
We may receive information relating to your existing registrations with other clubs or rugby bodies or disciplinary history from the RFL through the LeagueNet Registration System. Additionally, for certain role holders or those working with children, we may receive information from the Disclosure and Barring Service and RFL on the status of any DBS check you have been required to take.
How do we use this information, and what is the legal basis for this use?
We process this personal data for the following purposes:
• To fulfil a contract, or take steps linked to a contract: this is relevant where you make a payment for your membership and any merchandise, or enter a competition. This includes:
o taking payments;
o communicating with you;
o providing and arranging the delivery or other provision of products, prizes or services;
• As required by the Club to conduct our business and pursue our legitimate interests, in particular:
o we will use your information to manage and administer your membership and your involvement with its teams and club, and to keep in contact with you for these purposes;
o we will also use data to maintain records of our performances and history, including match reports, score lines and team sheets;
• Where you give us consent:
o we will send you direct marketing or promotional material by email;
o we may handle medical or disability information you or your parent provides to us, to ensure we support you appropriately;
o on other occasions where we ask you for consent, we will use the data for the purpose which we explain at that time.
• For purposes which are required by law:
o we maintain records such as health and safety records and accounting records in order to meet specific legal requirements;
o we ensure, where you will work with children, that you have undergone an appropriate DBS check – this is also carried out with your consent.
o where you hold a role at the Club requiring us to check your right to work, we may process information to meet our statutory duties;
o we may respond to requests by government or law enforcement authorities conducting an investigation.
How does the RFL use any of my information?
The RFL provides the LeagueNet Registration System, but make its own use of the following information:
• your name;
• your gender;
• your date of birth;
• your RFL ID (as assigned in the LeagueNet Registration System);
• your home address, email address and phone number; and
• your type of membership and involvement in particular teams at the Club, or any key role you may have been allocated, such as Chair, Safeguarding Lead, Membership Secretary etc.
The RFL uses this information as follows:
• As required by the RFL to conduct its business and pursue its legitimate interests, in particular:
o communicating with you or about you where necessary to administer Rugby League in England, including responding to any questions you send to the RFL about the LeagueNet Registration System ;
o administering and ensuring the eligibility of players, match officials and others involved in English rugby league – this may involve the receipt of limited amounts of sensitive data in relation to disabled players, where they are registered for a disabled league or team, or in relation to anti-doping matters;
o maintaining records of the game as played in England, in particular maintaining details of discipline and misconduct;
o monitoring use of LeagueNet Registration System, and using this to help it monitor, improve and protect its content and services and investigate any complaints received from you or from others about LeagueNet Registration System;
o maintaining statistics and conducting analysis on the make-up of rugby’s participants;
o ensuring compliance with the current RFL Rules and Regulations including those on the affiliation of clubs, referee societies, constituent bodies and other rugby bodies, and registration of players; and
o communicating with you to ask for your opinion on RFL initiatives.
• For purposes which are required by law:
o The RFL will ensure, where you will work with children and where this is required, that you have undergone an appropriate DBS check – this is also carried out with your consent.
o The RFL may respond to requests by government or law enforcement authorities conducting an investigation.
Withdrawing consent or otherwise objecting to direct marketing
Wherever we rely on your consent, you will always be able to withdraw that consent, although we may have other legal grounds for processing your data for other purposes, such as those set out above. In some cases, we are able to send you direct marketing without your consent, where we rely on our legitimate interests. You have an absolute right to opt-out of direct marketing, or profiling we carry out for direct marketing, at any time. You can do this by following the instructions in the communication where this is an electronic message, or by contacting us using the details set out below in the “How do I get in touch with you or the RFL?” section.
Who will we share this data with, where and when?
Some limited information may be shared with other stakeholders in rugby, such as other clubs, Constituent Bodies, referee societies, league organisers, so that they can maintain appropriate records and assist us in organising matches and administering the game.
Personal data may be shared with government authorities and/or law enforcement officials if required for the purposes above, if mandated by law or if required for the legal protection of our or the RFL’s legitimate interests in compliance with applicable laws.
Personal data will also be shared with third party service providers, who will process it on our behalf for the purposes identified above. Such third parties include the RFL as the provider of LeagueNet Registration System and providers of Pitchero.
Where information is transferred outside the EEA, and where this is to a stakeholder or vendor in a country that is not subject to an adequacy decision by the EU Commission, data is adequately protected by EU Commission approved standard contractual clauses, an appropriate Privacy Shield certification or a vendor's Processor Binding Corporate Rules. A copy of the relevant mechanism can be provided for your review on request.
What rights do I have?
You have the right to ask us for a copy of your personal data; to correct, delete or restrict (stop any active) processing of your personal data; and to obtain the personal data you provide to us for a contract or with your consent in a structured, machine readable format.
In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don’t have to process the data to meet a contractual or other legal requirement, or where we are using the data for direct marketing).
These rights may be limited, for example if fulfilling your request would reveal personal data about another person, or if you ask us to delete information which we are required by law to keep or have compelling legitimate interests in keeping.
You have the same rights for data held by the RFL for its own purposes onLeagueNet Registration System .
To exercise any of these rights, you can get in touch with us– or, as appropriate, the RFL or its data protection officer – using the details set out below. If you have unresolved concerns, you have the right to complain to the Information Commissioner’s Office.
Much of the information listed above must be provided on a mandatory basis so that we can make the appropriate legal checks and register you as required by RFL Rules and Regulations. We will inform you which information is mandatory when it is collected. Some information is optional, particularly information such as your medical information. If this is not provided, we may not be able to provide you with appropriate assistance, services or support.
How do I get in touch with you or the RFL?
We hope that we can satisfy queries you may have about the way we process your data. If you have any concerns about how we process your data, [or would like to opt out of direct marketing], you can get in touch at [email address] or by writing to [physical address
If you have any concerns about how the RFL process your data, you can get in touch at firstname.lastname@example.org or by writing to The Data Protection Officer, Rugby Football League Limited, Red Hall, Red Hall Lane, Leeds LS17 8NB.
How long will you retain my data?
We process the majority of your data for as long as you are an active member and for 6 years after this.
Where we process personal data for marketing purposes or with your consent, we process the data for 6 years unless you ask us to stop, when we will only process the data for a short period after this (to allow us to implement your requests). We also keep a record of the fact that you have asked us not to send you direct marketing or to process your data indefinitely so that we can respect your request in future.
Where we process personal data in connection with performing a contract or for a competition, we keep the data for 6 years from your last interaction with us.
We will retain information held to maintain statutory records in line with appropriate statutory requirements or guidance.
The RFL will maintain records of individuals who have registered on the LeagueNet Registration System, records of DBS checks and the resulting outcomes and other disciplinary matters for such period as is set out in the RFL’s privacy notice to be set out on www.rugby-league.com.
Records of your involvement in a particular match, on team sheets, on results pages or in match reports may be held indefinitely both by us and the RFL in order to maintain a record of the game.
SHARLSTON ROVERS JUNIORS ARLFC
This policy sets out Sharlston Rovers ARLFC’s (the club) commitment to protecting personal data and how that commitment is implemented with regards to the collection and use of personal data.
The club will collect and hold necessary data on:
members of the club;
parents of junior players and supporters who submit personal data;
sponsors and business partners;
referees and other officials.
The club is committed to:
ensuring that it complies with the eight data protection principles, as listed below
meeting its legal obligations as laid down by the Data Protection Act 1998, although as a ‘not-for-profit’ organisation, it is not required to register with the Information Commissioner’s Office (ICO);
ensuring that data is collected and used fairly and lawfully
processing personal data only in order to meet its operational needs or to fulfil its legal requirements
taking steps to ensure that personal data is up to date and accurate
establishing appropriate retention periods for personal data
ensuring that data subjects' rights can be appropriately exercised
providing adequate security measures to protect personal data
ensuring that a nominated officer is responsible for data protection compliance and provides a point of contact for all data protection issues
ensuring that all club officers are made aware of good practice in data protection
providing adequate training for all staff responsible for personal data
ensuring that everyone handling personal data knows where to find further guidance
ensuring that queries about data protection, internal and external to the organisation, are dealt with effectively and promptly
regularly reviewing data protection procedures and guidelines within the club Data protection principles Personal data shall be processed fairly and lawfully
data is only collected with the consent of the data subject (or in the case of junior members with the consent of parents);
data on players and coaches will be passed to the RFL and to Yorkshire Junior & Youth League for competition and other appropriate purposes; Personal data shall be obtained for one or more specified and lawful purposes, and shall not be further processed in any manner incompatible with that purpose or those purposes
personal data will not be shared with any third party except with the express and specific consent of the data subject. Personal data shall be adequate, relevant and not excessive in relation to the purpose or purposes for which they are processed
this data may include:
i. ethnicity and disability data which may be used to identify and keep under review equality of opportunity at the Club and within the game, and (anonymously) for statistical and reporting purposes;
ii. Injuries data which may be used to identify and keep under review equality of opportunity at the Club and within the game, and (anonymously) for statistical and reporting purposes;
iii. criminal records data - the RFl is registered with the Criminal Records Bureau (CRB) to assist it in ensuring that those who take up appointments do not pose a risk to the children in its care and as such RFL may process criminal records data disclosed by the CRB, which will be processed in accordance with the CRB’s Code of Practice. Personal data shall be accurate and, where necessary, kept up to date
all data will be factual, accurate and subject to regular updating.Personal data processed for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes
data which is no longer relevant will, after a reasonable period, be destroyed. Personal data shall be processed in accordance with the rights of data subjects under the Data Protection Act 1998. Appropriate technical and organisational measures shall be taken against unauthorised and unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data
all paper records will be kept secure and physical access will be restricted to officials of the club and to the data subject;
all electronically held data will be kept secure and officials of the club who work either at home or using mobile devices to are required by the club to ensure that data is secure with adequate firewalls, virus protection etc in place and that laptops and other mobile devices are kept physically secure. Personal data shall not be transferred to a country or territory outside the European Economic Area unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data
Data Subject Access Requests
The data subject may request access to records held by the club on him/her.Such information will be provided within 40 days of the request. The club may charge of fee of £10 for the disclosure. Data will only be disclosed if:
a living individual can be identified from the data;
the data relates to the identifiable living individual, whether in personal or family life, business or profession;
that data is obviously about a particular individual;
the data linked to the individual provides particular information about that individual;
the data is used to inform or influence actions or decisions affecting an identifiable individual;
the data has biographical significance in relation to the individual;
the data focuses or concentrates on the individual as its central theme rather than some other person; or
the data impacts or has the potential to impact on an individual whether in a person, family, business or professional capacity.
Data will not be disclosed in such a way as would identify a third party.
The following statement will be attached to all club communication which requires
personal detail to be entered
DATA PROTECTION ACT
The information that is required in this document may be stored on a computer and, if so, it is subject to the Data Protection Act 1984. The Act requires that all the information is strictly confidential and may only be accessed by those with the legal right to see it. The information will not be given to anyone else without your written consent. You have the right to examine the information that is stored on a computer at any reasonable time. You have a right to correct any information that you feel is wrong or
misleading. Please contact the Club Secretary or Club Registration Officer if you wish to examine the information stored about you or your child